Many healthcare professionals and organizations struggle with scheduling and tracking hours spent for payroll and billing. The challenge for the healthcare industry applies both to scheduling staff and patients–not unrelated, of course. And it can waste a lot of time and human and financial resources. Typically, the burden of scheduling staff, including the assigning of shifts, falls on a manager or a central office. Thus, too many managers are spending time creating schedules when they could be spending that valuable time on other tasks and projects.
The online world offers many technological solutions that can ease pressures in the healthcare industry, including workforce management. One such solution is the implementation of scheduling software for tracking professional and other employee time and, additionally, client billing, and provide a clear record that in itself can offer managers and employees invaluable insights into their organization’s requirements–and optimizing their role.
Time track and scheduling software
Time tracking and scheduling software is an innovative digital platform that captures the time professionals spend with a patient, bills patients the correct amount, and provides an interface between staff attendance data and payroll. The benefit is a significant reduction in time spent on administrative tasks even as profitability increases by reducing hours of manual record keeping.
Time tracking and scheduling software is being discovered by lawyers, accountants, doctors, or other professionals who bill clients or patients based upon a clear record of professional hours spent. Whatever your professional practice, it is crucial for patient relationships to have an accurate and verifiable record to both charge the correct amount and document it. Doctors and other health care professionals–psychologists, chiropractors, and nutritionists, for example–can benefit immediately and long term from time tracking and billing system software.
Among vital data that tracking and scheduling software captures are the number of hours worked, overtime, breaks, and time-off requests–to mention a few. This collected data translates into efficient creation of employee schedules, freeing administration from a complex and repetitive task. It accommodates employee exchange of shifts with colleagues, clock in and out, and receiving crucial reports from supervisors. Apart from these basic features, the software can be easily integrated with payroll to make the end of the month efficient for all administrative employees.
Key features of Time Tracker
eBillity’s straightforward employee time and attendance tracking software can be accessed anywhere. Time Tracker includes free mobile apps for iOS and Android. You easily track records from any location where you have a mobile internet connection.
- Save hours every month on administrative tasks by efficiently tracking employee time and attendance.
- Run efficient payroll and invoices quickly. Staff can track their time easily by entering their time hourly, daily or weekly into online timesheets or use timers to document time down to the second.
- Employee time entries are approved by Admin with a few clicks. Easily manage employee time entries from one central location and edit, approve or reject before syncing with payroll and accounting software. Monitor hours worked to avoid unnecessary overtime.
- Time clock kiosks make clocking in and out easy. Staff use a unique 4-digit pin to clock in and facial detection captures a photo of the person to reduce “buddy punching”.
- Turn time tracked into accurate invoices in a few clicks.
Key features of employee scheduling
Time Tracker’s scheduling enables you to produce daily, weekly, or monthly schedules efficiently. You also can create and save multiple templates. Convenient features make the software user-friendly. For example, there is a drag and drop feature and you can copy and paste past schedules.
Keep track of overtime hours
Ensure that payroll expenses stay within your budget. Automatically view individual employee and team hours daily, weekly, or monthly as they are added. Establish overtime rules and once overtime hours are in effect, overtime hours will appear in red.
Employees can easily request time-off
Save time and reduce errors by making it simple for employees to request their time-off online. Administrators can set up time-off codes (sick days, vacation days, etc.) and block specific days or dates. Employees can then access their Time Tracker account and easily add time-off requests, which the administration can quickly approve or deny.
Combat lateness and absences
Your employees will have access to an accurate and up to date schedule at all times eliminating scheduling errors as an excuse for lateness or absence. New schedules and changes are emailed to employees immediately as well as a banner notification that appears in the app notifying them of an update.
Sync your schedule with your calendar
Set up your schedule to sync Time Tracker shifts with your personal calendar. Receive reminders from your calendar, see changes in real-time, view your schedule, and the team’s schedule–all from any device, anytime. No more scheduling confusion or uncertainty about who has what shift.
Some other Time Tracker benefits
Since virtually all health care professionals, practices, and organizations of all sizes face challenges related to time tracking and scheduling, the major benefits of Time Tracker will apply:
- Increased visibility of the complete staff schedule.
- Increased organizational transparency.
- Employee flexibility to exchange shifts and clock in whenever they are in.
- Mobile access for all employees improving time tracking, communication, notifications, etc.
- Implementation of a reliable staffing strategy that improves service and reduces costs.
- Simplification of calculating overtime, making payroll far more efficient.
The right system for scheduling labor and tracking time and attendance can have a crucial role in reining in labor costs. For example, labor costs typically account for the largest percentage of a hospital’s operating revenue, typically absorbing an average of 50 percent. Time tracking and scheduling software will save you a lot of valuable time and reduce payroll costs. Without this prudent management software, experience shows that overtime costs can quickly sink budgets.
Healthcare organizations are adopting scheduling and workforce management solutions to reduce those labor costs, improve employee engagement, and enhance the quality of services they offer. When your responsibilities include dealing with healthcare administration–and, in particular, staff shifts, payroll, and client billing–accuracy and efficiencies are imperative. Reduce your administrative time and try our 14-day free trial of Time Tracker today.