3 Features Your Temp Agency Needs in a Time Tracking App

Finding a time tracking app that works for your temp agency can be challenging. 

Time tracking for staffing companies come with a lot of moving parts — and a lot of questions: 

• What are the best mobile apps for staffing agencies?
• Do you need a real-time GPS tracker? Can you afford one?
• Can you implement time tracking for temp agencies without interfering with productivity?

Today we break down what you need in your staffing agency time tracking software.

Time tracking app feature #1: Efficient billing and invoicing

Time tracking for temp agencies has to be efficient to be worth your while. You need a system that allows employees to log hours from anywhere, anytime, and to quickly attach hours to a project or client as they go. Otherwise, invoicing for staffing companies becomes needlessly complex. 

Look for staffing agency time tracking software that: 

1. Allows temp workers to log time without time or date restrictions, which is key for remote and flexible workforces
2. Associates time and costs to the employer, project or task each temp is working on 
3. Sends automatic time-entry reminders to ensure every temp submits entries on time
4. Generates invoices in seconds to streamline invoicing for staffing companies
5. Allows managers to review, email and reconcile invoices from any device

With Time Tracker — an app that does all five — your temp agency can save 30+ hours a month in administration. 

Time tracking app feature #2: Performance & profit tracking

As a temp agency, it’s crucial to track time and expenses properly so you can determine which employees, projects and clients are making you money. 

Many managers think time tracking for temp agencies is a separate issue, but it’s not. The right agency time tracking software will give you the metrics you need to improve your budget, job costing and bottom line. 

Look for staffing agency time tracking software that: 

1. Runs productivity reports by employee, project and activity
2. Identifies which parts of a project are taking the most time so you can cost properly
3. Gives you up-to-the-minute information on time and costs so you can accurately bid your next project
4. Easily identifies your most productive temp workers so you can hire them in the future
5. Generates customer reports to show you which customers are making (or costing!) you money

Time Tracker was created with all of these goals in mind. If your temp agency implements even a few of these features, you can increase profitability by up to 20%. 

Time tracking app feature #3: Real-time GPS tracker

Do I need a time clock app with GPS? 

It’s an important question when it comes to mobile apps for staffing agencies. Luckily, it’s one that’s also easily answered.

A GPS time tracker is non-negotiable for any staffing agency that has:

1. Field workers (utilities, repair, construction, security, contractors, etc.)
2. Multiple locations or worksites (whether they’re across the city or the country)
3. Different pay rates by job, project or skill (corporately-funded projects versus publicly funded)

That said, a GPS time tracker is beneficial in any industry these days, especially with the rise of remote work. Have you ever wondered if a certain temp employee is working the hours they say they are? How about if your contractor is taking the best route from one jobsite to another? A real-time GPS tracker will give you the data you need to get answers. 

Look for a GPS time tracker that allows you to: 

1. See which temp employees are on the clock, on a break or clocked out 
2. Check temp employee activity and locations within a specific time frame
3. Generate maps for employee locations to verify routes and safeguard against time theft
4. Send the nearest temp to the next job without having to contact every employee
5. Lessen the potential for payroll disputes by automatically logging time entries

Time Tracker does all of the above — at no extra cost to your staffing agency. Our GPS temp agency features are available to every Time Tracker user — no exclusions, no exceptions. 

Ready to see how time tracking for temp agencies works? 

Get started today with a free, 14-day Time Tracker trial.